business writing

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1、TheWritingprocessGoodWritingSkillsBusinessesspenduptoonebilliondollarsayearduetoproblemscausedbypoorwriting.Sinceindividualsbothinsideandoutsideyourcompanycanseeyourwrittenwork,theabilitytowriteaclearcontract,memo,report,orlettercangreatlyaffectyourproductivitya

2、ndtheorganization’sprofitability.(PitfallstoAvoid)Thereareseveralcommonpitfallsyoushouldavoidwhenwriting.First,youshouldavoidlargeoruncommonwordsthatdrawthereader’sattentionawayfromthedocument’sinformation.Youshouldneverusesexistorderogatorylanguagethatwilloffen

3、dthereader.Itisimportantavoidambiguousexpressionsthatdonotconveymessageseffectivelyandnegativeexpressionsthatdeterreadersfromacceptingyourideas.Avoidingredundantlanguagewillmakeyourmessageclearer.Youshouldneverusejargonthatcanmakereadersfeelyouaretyingto“talkove

4、rtheirhead”oruseclichésthatmayseemunprofessional.Vaguedetailsandcontradictingstatementsthatcauseconfusingmessagesshouldalsobeavoided.(CommunicateinWriting)Communicatingthroughwritingishelpfulwhenprovidinginformationtoseveralindividuals.Writingisalsobeneficialwhe

5、nyouhavealargeamountofinformationthatismoreeasilycommunicatedthroughadocument.Inaddition,itisaneffectivemeansofcommunicationwhentheinformationyouaresharingisdifficulttounderstand,sinceitenablesthereadertoreviewtheinformationasneeded.(CommunicateinPerson)However,

6、wheninformationispersonalormayelicitanemotionalresponse,youshouldavoidsendingawrittenmessage.Youshouldcommunicatethistypeofinformationface-to-face,sincefeedbackfromtherecipientcanbeimmediatelyaddressed.(GuidelinesforWritingEffectively)Whenyouarewriting,therearea

7、numberofguidelinesyouneedtokeepinmind.First,youmustbespecificandusedirectlanguagetoavoidpotentialmisunderstanding.Youalsoneedtoremainfocused.Concentratingononepointatatimeallowsyoutogiveonlytheinformationthereaderneeds.Youshouldalsorelateobscureideastoknownfacts

8、.Relatingunfamiliarideastoknownfactshelpsthereaderunderstandyourmessage.Youneedtoemphasizeyourmainpoints.Usewords,style,andformattofocusthereaderonyourmainpointsthrou