写作篇 写作篇 Chapter Six Business Writing

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1、PartThreePracticalWritingChapterSixBusinessWritingI.MemorandumsII.BusinessLettersI.Memorandums1.IntroductionMemorandum(memo)AninformalbusinesscommunicationIntheformofnoteorrecordforfutureuseWithoutapersonalsignatureDirectedtopeopleinsideacompanyororganizationUsuallypreparedonplainpap

2、erheadedMemorandumorMemoSentbyinter-officemailordeliveredbyhandinsidethecompanyEXERCISESI.Memorandums2.PleasereadthefollowingannouncementandtellwhyDr.Xisrememberedbyallhiscolleagues.Dr.Zhaoisrememberedbyallbecauseheisadevotedteacher,arespectedresearcher,anesteemedcolleague,andaloving

3、fatherandhusband.2.Pretest&ExplanationI.Memorandums2-1PretestPleasereadthememoonpage119carefullyandtrytoanswerthequestionsthatfollow.2-2Explanation1.TO:Writedownthereaders’namesandjobtitles.2.FROM:Placeyournameonthisline,anddonotuseacourtesytitle.Ifyoubelievethatthereadermaynotknowyo

4、u,thenuseajobtitleordepartmentnametoidentifyyourself.I.Memorandums3.DATE:Writedowncompleteandcurrentdate.4.SUBJECT:Indicatewhatthememoisabout,highlightedinsomeway.Manyoftoday’sbusinesspeopleliketouse“Re”whichisLatinforthing,affair,orconcern.Thestatementofsubjectshouldalwaysbeconcisea

5、ndaccurate,sinceitoftendetermineswhereorhowthememowillbefiled.I.Memorandums5.Body:Jotdowntheobjectiveinasinglesentence.Yourmemo’smessageshouldalsoprovideacontextforreaders.Thebodyofthememoshouldbeginwithaclear,concisesentencethatstatesthepurposeofthememo.Youthenprovidestatementsthate

6、xplaintherationaleforsuchadecisionorprocedure.Remember,youshouldalwaysbeinformativeandconciseinmemocontent.Foreasyreading,putimportantpointsordetailsintolistsratherthanparagraphswhenpossible.Becarefultomakelistsparallelingrammaticalform.Also,youshouldalwaysincludeyourcontactinformati

7、onatthebottomofyourmessage.Thiscanbeyourphonenumberore-mailaddress.3.GuidelinesforWritingMemosI.Memorandums3-1FourEntriesMemosusuallycontainfourparts:(1)Towhomthememoisdirected?(2)Whowritesthememo?(3)Whatisthememoabout?(4)Whenisitwritten?3-2ToneandStyleI.MemorandumsTonelessformalthan

8、abusinesslet