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1、商务英语写作UnitTen(2)PlacingOrdersandConfirmationPlacingOrdersandConfirmationGeneralIntroductionSampleReadingUsefulExpressionsWritingPracticeWhatarelettersforplacingordersandforconfirmation?订购函是买方接受卖方报价函后，向卖方发出的货物订购要求的商务信函。写订购函/单最重要的两点是要保证信息的精确、清楚。通常说来，买方需在订购函中标明商品目录编号或型号，准确无误地说明所需货物的品名(nam
2、e)、规格(specification)、品质(quality)、等级(grade)、数量(quantity)等细节，并交待清楚单价(price)、包装(packing)、装运方式(shipping)、装运时间、交货(delivery)时间和地点等各项交易条件。当卖方在收到买方订购函后，一般应立即作出回复，表明是否接受对方订货。如接受，则要对买方提出货物数量、交货期、货款金额等订购条件进行确认。如卖方因供不应求等各种原因无法接受订单，也应及时回函，向买方说明情况并表示歉意。如有可能，卖方也可向买方推荐其他合适的替代货品。拒绝接受订单的信函要注意语气的委婉，要做到既坦
3、诚又留有余地。Howtowritealetterforplacingordersandforconfirmation?Asmentionedabove,accuracyandclarityareespeciallyimportanttoanorderletter.Sowhenwritinganorderletter,youshouldincludeinitthefollowingdetails:1.fulldetailsofthegoodsyouorder,suchasthename,theitemNo.,thespecifications,thequantity,
4、theunitprice,etc.2.yourrequirementsonpackingandshipping,suchasthedateofshipment,theportofloading,destination,shippingmarks,etc.3.yourrequirementsonpayment,suchastermsandconditions,documentstobepresented,bankdetails,etc.1.expressyourpleasureandthanksforreceivingtheorder;2.guaranteethequ
5、alityofthegoodsthebuyerorderedandensureapromptdeliveryofthegoods;3.confirmtheotherimportantitemssuchasthepayment,etc.;4.expressyourwishforfurtherordersinfutureWhenwritingaletterforconfirminganorder,youshould:BackSample1DearSirs,ThankyouforyourquotationofMarch10andtheillustratedcatalogu
6、e.WefindboththequalityandthepricesatisfactoryandtakepleasureinenclosingourOrderNo.287forthefollowingitems:ItemQuantity(dozen)SizeUnitPrice(perdoz.)Women’sNylonGarments150SmallUSD80.00Ditto150MediumUSD100.00Ditto150LargeUSD120.00Wenotethatyoucansupplytheseitemsfromcurrentstockandhopetha
7、ttheyreachusnolaterthanApril30.Foryourreference,wewishtoeffectpaymentbyirrevocableL/Catsight.Pleasekindlyletushaveyourconfirmation.Yoursfaithfully,1．supplytheseitemsfromcurrentstock现货供应2．effectpaymentby…以…方式付款Sample2DearSirs,ThankyouforyourletterofAugust16,2004andfortheorderNo.8546en
