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1、Unit2OfficeBySophiaWarming-upWarming-upWhatisasecretary?a.Apersonwhoworksinanoffice,workingforanotherperson,dealingwithlettersandtelephonecalls,typing,keepingrecords,arrangingmeetingswithpeople,etc.b.Anofficialofaclub,society,makingbusinessarrangementsc.SecretaryGeneralWarming-upd.(AmE)thehea
2、dofagovernmentdepartment,chosenbythePresidentSecretaryofStateWarming-upHillaryDianeRodhamClintonWhataredutiesforatypicalsecretary?√Handlingcorrespondence√Managingafilingsystem√KeepingtrackofschedulesOperatingandmaintainingofficeequipment√DealingwithphonecallsHandlingorders,budgetingorbookkeep
3、ingManagingtrainingorotherpersonnelworkWarming-upUnit2Office-ReadingASecretariesSecretariesmaybeknownbyavarietyofothertitiles,likeadministrativeassistants,clerks,orpersonalassistants.Althoughallofthesetitlessharethecommonthemeofadministrativetasks,theymayreflectdifferenttypesofsecretarialjobs
4、.Secretaialpositionsarequiteold.GreekandRomanbusinessmenandpoliticians,forexample,usedpersonalsecretariesandclerkstomanagetheiraffairs.ReadingASecretaries秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。ReadingASecretariesAsecretar
5、y'sjobistokeepanofficerunningsmoothly.Secretarieshaveawiderangeofduties,dependingontheofficesthattheyworkfor.Ataminimum,asecretaryhandlescorrespondence,keepstrackofandoperatesofficeequipmentlikephones,faxmachines,andcopies.Mostsecretariesanswerphonesanddirectphonecallstotheappropriatepeople.S
6、omesecretariesalsohandlesupplyReadingASecretariesorderingforanoffice,andmaydealwithbudgeting,bookkeeping,andpersonnelpaperwork.Asecretaryisexpectedtohaveexperiencewithcomputersandotherelectronics,asheorshewillhandleagreatdealofelectronicmaterial,includingcorrespondence.ReadingASecretaries秘书的工
7、作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。ReadingASecretariesGoodsecretariesareextremelyefficient
