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1、HowtoWriteaFormalEmailClarity,concisenessandbeingcorrectarethekeys!Towriteaformalemail,followtheseguidelines.1.1UseaneutralEmailaddress.YourEmailaddressshouldbeavariationofyourrealname,notausernameornickname.Useperiods,hyphens,orunderscorestosecureane-mailaddressthat'sjustyourname,withou
2、textranumbersorletters,ifyoucan.·Neveruseanunprofessionalemailaddress.Noonewilltakeyouseriouslyifyourreply-toismonsignor.harry.manback@slip’nslides.net.1.2Editstep2Useashortandaccuratesubjectheader.Avoidsayingtoomuchinthesubjectheader,butmakesureitreflectsthecontentofyourEmailtoapersonun
3、familiarwithyou.Ifpossible,includeakeywordthatwillmaketheEmailcontenteasiertorememberand/orsearchforinacrowdedinbox.Forexample,“MeetingonMarch12th”isspecificenoughthattheemailtopicwon’tbemistakenforanythingelsebutnotsospecificastobedistracting(ex.“Schedule,GuestList,LunchRequests,andMeet
4、ingOverviewforMarch12th").1.3Editstep3Useapropersalutation.Addressingtherecipientbynameispreferred.Usetheperson'stitle(Mr.Mrs.Ms.orDr.)withtheirlastname,followedbyacommaoracolon.Optionally,youcanprecedethesalutationwith"Dear..."(but"Hello..."isacceptableaswell).Usingalastnameismoreformal
5、andshouldbeusedunlessyouareonfirst-nametermswiththerecipient.Ifyoudon'tknowthenameofthepersonyou'rewritingto(butyoureallyshouldtrytofindone)use"DearSir/Madam"or"DearSirorMadam"followedbyacolon.1.4Introduceyourselfinthefirstparagraph(ifnecessary).Alsoincludewhyyou'rewriting,andhowyoufound
6、thatperson'sEmailaddress,ortheopportunityyou'rewritingabout.Ex.·MynameisEarlRivers.I'mcontactingyoutoapplyfortheadministrativeassistantpositionlistedonCareerXYZ.com.·MynameisArleneRivers.IamwritingaboutthetrafficcitationIreceivedonDecember31,2009.IobtainedyourEmailaddressfromtheWestchest
7、erCountyClerkwebsite.2.5Writetheactualmessage.Besuretogetyourpointacrosswithoutrambling;ifit'sfluffedup,thereadermayglanceovertheimportantdetails.Trytobreakupthemessageintoparagraphsbytopictomakeyourmessagemorelogicalanddigestible.·Theemailshouldbenomorethan5paragraphslon
